Controller - DeLeon

AccelHealth
Job Description
JOB SUMMARY
Ensures the accuracy of the AccelHealth’s accounting financials.  Ensures that expenses are allocated to grants appropriately, Accounts Payable procedures are followed, and that Accounts Receivable procedures are timely and accurate.  Responsible for bi-weekly payroll processing and ensures payroll information is kept current and accurate.  Maintains patient confidentiality and ensures compliance with HIPAA policies and procedures.  Maintains strict confidentiality of financial and personnel matters.

RESPONSIBILITIES AND AUTHORITIES
Assists the CFO with the development and supervision of the Accounting department
Coordinates with the CFO on the goals/objectives of the Accounting department.
Provides information and reports to the CFO to clearly describe the Accounting department’s activities and progress toward agreed upon objectives.
Makes recommendations for new policies/procedures to improve the quality and quantity of work processed.
Ensures staff performs duties in compliance with Accounting policies and procedures.
Assists the CFO in monitoring the financial health of AccelHealth:
Prepares monthly financial statements for the CFO.
Analyzes various expense accounts over budget.
Prepares month-end closing, year-end closing, and prints appropriate reports on accounting software.
Monitors the purchasing function and inventory control to ensure that departments have necessary supplies, AccelHealth purchasing procedures are followed, and prices are reasonable.Oversees the payroll function of AccelHealth:
Ensures the employee changes (ex: new hires, terminations, benefits, status changes, etc.) are correctly entered into the payroll system and that employees are paid on a timely basis.
Ensures that all related payroll taxes are paid and reported on a timely basis.
Takes responsibility for the accuracy of the General Ledger:
Ensures that all GL distributions (including payroll) for various grants are correct and entered on a timely basis.
Ensures that daily charges and receipts are balanced and recorded.
Updates quarterly distribution/allocation tables per allocation plan.
Ensures that Accounts Receivable and Accounts Payable are processed in a timely manner according to AccelHealth policies/procedures:
Ensures that all deposits are posted daily and deposited at the bank.
Transfers money between checking accounts as needed.
 Assists the CFO in the grants management:
Verifies grant allocations on a monthly basis.
Ensures that the cost allocation plan is in compliance with grant requirements.
Accurately allocates expenses to the proper sources.
Prepares monthly cost information and submits with claims for grant programs.
Processes and manages grant claims in compliance with grant requirements.
Attends and participates in meetings and in-services as required.Participates in professional development activities.Chairs and serves on committees as requested.
Performs duties in accordance with AccelHealth Standards of Conduct and Mission Statement.
Performs related work as required and other duties (similar physical requirements and OSHA risk level) as assigned.

Key Supervisory Responsibilities/Essential Job Duties
Coordinates the work assignments of accounting staff.
Ensures department is staffed with qualified, competent employees:
Interviews prospective employees and makes recommendations for hire.
Provides all new hires with proper training and orientation to the Accounting Department.
Evaluates staff performance and recommends merit increases, promotions, and disciplinary actions.
Ensures department is functioning well as a team:
Communicates departmental goals and sets “expectations of performance” for each team member.
Identifies, analyzes, and facilitates resolution of any issues which are a barrier to the team achieving its goals.
Plays a vital role in the success of AccelHealth employee communication by keeping both staff and administration informed of any changes, ideas, concerns, etc.
Analyzes the resources (staffing, equipment, technology, etc.) available to the department and when appropriate, recommends changes to improve efficiencies.
Prepares staff time cards for payroll processing.Monitors staff attendance, tardiness, and overtime trends.
Performs supervisory duties in accordance with the Managers Standards of Conduct and AccelHealth Mission Statement.

 Required Skills and/or Abilities:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Accounting—demonstrates a working knowledge of the financial accounting, analysis, and reporting to effectively manage accounting systems, meeting government regulations and cost allocation systems; maintains knowledge of, and acts in accordance with Generally Accepted Accounting Practices (GAAP) and current AccelHealth policies and procedures.
Problem solving—identifies and resolves problems in a timely manner and gathers and analyzes information skillfully; reacts calmly and effectively in emergency situations.
Interpersonal skills—exhibits strong conflict management, negotiation and consulting skills;remains open to others’ ideas and exhibits willingness to try new things; maintains friendly and supportive relationships with coworkers; talks through problems to keep channels of communication open and maintain a high level of trust; realizes the importance of, and practices, good customer service; and able to communicate effectively with people of varying cultures, socio-economic backgrounds, languages, and educational levels.
Oral communication—speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills.
Written communication—edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
Planning/organizing—is self-directed and motivated; independently prioritizes, performs and completes assignments within established deadlines; manages multiple conflicting priorities; when appropriate, seeks guidance from supervisor.
Quality control—understands the importance of compliance standards and pays close attention to accuracy and detail when performing duties; demonstrates a working knowledge of how grant requirements and federal/state laws impact the day-to-day operations of AccelHealth’s Finance Department.
Adaptability—adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Dependability—consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Safety and security—actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
Computer & Math—proficient in Microsoft Word, Outlook, and Excel; accurately calculates and interprets math and statistics.

PERFORMANCE STANDARDS:
Performance will be evaluated by the Chief Financial Officer, using the AccelHealth Performance Evaluation Form; wherein a satisfactory overall rating is considered a minimal acceptable level of performance.
Education: Bachelor’s Degree in Accounting, Master’s Degree and CPA license preferred.

PHYSICAL REQUIREMENTS:
Must be able to perform the essential functions of the position.
Must be able to meet the attendance requirements of the position.
Must be able to communicate with the public and staff.
Must be able to access all other agency locations unassisted.
Must not pose a direct threat to the health or safety of other individuals in the workplace
Contact Information

Printed courtesy of www.stephenvilletexas.org – Contact the Stephenville Chamber of Commerce for more information.
187 W. Washington St., Stephenville, TX 76401 – (254) 965-5313 – chamber@stephenvilletexas.org